FI- Purchase Invoice Verification & Submit

Executed by

Accounts Executive - Payable / Finance Manager

Processes triggered from

1. Campaign Management
2. PO-based Procurement
3. Service/Contract based Procurement
4. Non Po based Procurement
5. Taxation - Domestic WHT "(Variant)", WHT 26 "(Variant)",Vat "(Variant)"

Navigation

Home > Go to Buying Module > Go to Purchase Invoice

Steps

1. Open the Purchase Invoice module.

2. Select the Purchase Invoice based on the PI number (status: Draft).

3. Verify the following details:

Header Data:

• Supplier Name
• Posting Date (The Posting Date is editable before submission, allowing users to adjust the date as required by clicking on 'Edit Posting Date and Time'.)
• Supplier Invoice No.
• Supplier Invoice Date
• Currency and Price List(If the currency is other than IDR, the exchange rate needs to be maintained.)

• Accounting Dimension (Cost Center at the header level is not mandatory as it will not be applicable for the Payable Account.) Line Item Data:

• Item Code

• Quantity
• Unit Price & Total (Rate × Quantity)

• Accounting Dimensions

  -Cost Center & Profit Center are mandatory.

  -In case of a Purchase Type Marketing Working Budget - Cost Center, Profit Center, and Marketing Segment must be specified.

• Deferred Expense (If applicable, follow these steps):
  • Click on 'Enable Deferred Expense'
  • Update Deferred Expense Account
  • Update Service Start Date
  • Update Service End Date

4. Confirm Payment Terms against the PO/contract.

5. Check if Withholding Tax (WHT) is applicable:
- Ensure WHT is maintained in the supplier master.
- Select the 'Apply Withholding Tax' checkbox in the purchase invoice.
- Verify WHT amount & rate in Preview Accounting Ledger before submission.

6. If applicable, attach supplier documents for tax deduction under Article 26:

   • Navigate to the invoice where WHT is deducted.
   • Click the attachment section and upload required documents.

7. Match the invoice against advance payment if applicable.
   

8. Conduct a Final Review of the invoice and preview the accounting ledger.
9. Submit the Purchase Invoice and generate the corresponding journal entry.